Client Contract - Alter Ego Imaging

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This is a PHOTOGRAPHY AGREEMENT between Alter Ego Imaging (the “Photographer”), located at 3621 Stanton Ave. Indianapolis, IN 46201 and Client listed above.
Retainer: The non-refundable retainer is due at time of booking and reserves Client’s session date and time retainer can be made In Person, via electronic invoice, or a check can be mailed. The retainer retains your session date and time and must be received upon booking or the session date will be reopened. No dates are promised or reserved without this payment. Prices are subject to change at any time without a paid retainer. Products, add-on orders, upgrades or special services cannot and will not be delivered until the balance due is paid in full. Any and all retainers paid are non-refundable. Failure by Client to make payments as scheduled may be deemed a material breach of this agreement. In the event of material breach, Alter Ego Imaging, at its option, may cancel this agreement and be relieved from any further obligation of performance.
RESCHEDULING: 48 hours notice before the session is needed if Client would like to reschedule. The Session Retainer will be held and applied to the rescheduled session. Only one rescheduling is allowed. Sessions rescheduled more than once due to client request are subject to a rescheduling fee of $75. Client will pay for any cost for location usage. Alter Ego Imaging maintains the right to reschedule if needed due to inclement weather, illness, emergency, etc. with photographer or photographer’s immediate family.
CANCELLATIONS: Session retainers are non-refundable. Sessions must be redeemed within six months of the session retainer being paid, unless otherwise agreed upon by both parties. Session Retainers are non-transferable between parties.
COOPERATION / NO SHOWS: Photographer is not responsible if Client fails to appear or cooperate during portrait sessions, or for missed images due to details not revealed to Photographer. If Client fails to appear to a scheduled portrait session the Session Retainer is non-refundable.
WEATHER: If it is not possible for a session to take place on a scheduled day due to weather, Alter Ego Imaging and Client will reschedule on an agreed date at the earliest date possible, with no additional charge.
RE-SHOOTS: Re-shoots are determined at the discretion of Photographer. In the unlikely event that Client is completely dissatisfied with the final results based solely on personal preference, Photographer will re-shoot at a 25% discount from the original Session Retainer. Client is then able to order prints from the second portrait session only. In the unlikely event that the finished product from a portrait session is unusable due to technical problems (camera failure or exposure problems), Photographer will re-shoot at no additional charge. Please refer to photographers recommendations to avoid a re-shoot. Alter Ego Imaging will ensure that the quality of images received is the same of that represented on the Alter Ego Imaging website. The Photographer is not responsible for re-shoots due to the Clients dissatisfaction with how they appear in their images. Alter Ego Imaging will do its best to ensure the Client is posed, lit, and instructed in a manner that is most flattering to the Client’s body type.
PROOFS: Alter Ego Imaging will handpick the session’s best images. Each of these images will be retouched and enhanced based on Alter Ego Imaging’s artistic vision. Alter Ego Imaging has the sole discretion in selecting the images to show you from your session and is under no obligation to show more. Alter Ego Imaging reserves the right to edit and release only those deemed creditable as professional in quality and within Photographer’s artistic standards. Un-retouched proofs are NEVER presented or sold to Clients.
ORDERING: Completed images will be viewed at a mutually agreed upon location and time OR will be available for viewing on the Private Online Gallery (password protected). Photos will be watermarked in the Private Online Gallery, however this watermark will NOT be on the prints when they arrive. All orders are processed through a Professional Photo Lab and are guaranteed to be of the highest quality. Photographer works with several Professional Photo Labs and offers a variety of products. Payment is due in full at the time of order. Due to the custom nature of photography, all sales are final. However, should something not meet Client’s expectations, it is Client’s responsibility to contact Photographer and Photographer will work to resolve the issue to the Client’s satisfaction. Orders are usually delivered within 2-3 weeks of placing the order however specialty or large orders can take up to 6 weeks.
LIMIT OF FILE STORAGE: Alter Ego Imaging may destroy, delete, or otherwise erase all photos from your session at any time after you place your order. While there is no guarantee, Alter Ego Imaging may choose to keep the photos you purchase or from your session for a limited time after you order.
DELIVERY: Client understands that Boudoir Photography is labor intensive on the editing side to create the Client’s dream images.
Editing time can span from 2 to 4 weeks. Unless otherwise specified and agreed in writing, Alter Ego Imaging will guarantee final product within 6 weeks of shoot. Client can pick up order from Alter Ego Imaging’s studio at 3621 Stanton Ave. Indianapolis, IN. If client is not able to pick up order delivery is available for a nominal shipping fee. Most items will arrive in 2-3 weeks. Large or Custom orders could take up to 6 weeks.
PAYMENT: Payments are accepted via Cash, Credit Card, Personal Check, and Money Orders made out to: JENNIFER BARTLETT-PHELPS. All sales are subject to 7.0% Sales Tax. There is a $35 fee for all bounced checks.
LIMIT OF LIABILITY: Alter Ego Imaging takes the utmost care with respect to the exposure, retouching, and transportation of digital captures, proofs and prints. However, in the unlikely event that all the originals are lost, stolen, damaged or destroyed within or beyond Alter Ego Imaging’s control, Alter Ego Imaging’s liability is limited to the refund of all payments received, or a re-shoot can be scheduled at no additional cost. The limit of liability for partial loss or damage of originals shall be a prorated amount of the total amount, based on the percentage of originals lost or damaged. In the unlikely event that Photographer is injured or becomes too ill to attend the portrait session, Photographer will make every effort to reschedule to the earliest possible date. If the situation should occur and a reschedule is not possible, responsibility and liability is limited to the return of all payment received.
COPYRIGHT: Alter Ego Imaging owns the full copyright to all images it makes during your session. All images are protected under Federal Copyright Law and remain the copyright of Alter Ego Imaging. It is illegal to copy, scan, download, print, modify, re-produce or otherwise steal any image created by Alter Ego Imaging unless given written consent in the form of a Copyright Release. This applies to images posted in a Private Online Gallery, Blog, Facebook, or Hard Copy images. If a CD/DVD/USB with rights is provided as part of this contract, Client will receive a Print Authorization allowing Client to make limited reproductions of the images on the CD/DVD/USB for Client’s personal use only. Client agrees not to duplicate the CD/DVD/USB and provide it to third parties. If there are any copyright violations by Client, they will be charged at fifteen (15) times the published rates at the time of the violation as liquidated damages, since actual damages would be difficult to calculate. The Client acknowledges that unauthorized duplication, transmission, or dissemination of prints or the CD/DVD/USB is unlawful and subject to statutory prosecution. If Client has any questions regarding copyright and the use of photographs please contact Alter Ego Imaging.
BOUDOIR ACKNOWLEDGEMENT: Client acknowledges that the Boudoir style of photography may include artistic images of the Client’s body that may include sexually suggestive poses, implied nude photography or actual nude photography. It is Client’s express desires to pose and participate in the boudoir session. Alter Ego Imaging agrees to NOT redistribute or exhibit any images from the session WITHOUT the expressed written permission of Client. Further, because Alter Ego Imaging cannot control any distribution of session images by Client, Client agrees to hold Alter Ego Imaging harmless from any damages or actions that may arise from the publication of any images from this contract including any claims regarding the content or suggestive nature portrayed in images made under this agreement. Client may bring one guest to the shoot without the prior approval of the Studio. In addition, all editing and retouching of images is solely under the discretion of the Studio and is in no way to be determined by the Client.
AGE OF CONSENT: Only people age 18 or older are eligible for Alter Ego Imaging services.

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By entering your name below you, the CLIENT, are stating that he/she has read and understood the information in this contract AND is at least 18 years of age and older. *